Monday, October 26, 2009

Hints for Maintaining an Organized Home Office

Whether your home office is your primary work site or an adjunct to your main office, here are a few tricks that will help you stay organized.

Define a space for your home and personal documents and a separate space for your work documents. It can be as simple as two separate drawers or ends of a shelf with a divider.

Create a filing system with titles that make sense to you and use colored folders for quick identification. For instance all your folders dealing with finance could be green; all folders dealing with warrantees could be purple, etc.

Create a folder for immediate response and handle it before the end of the day. Finish up by filing the documents in appropriate folders.

Keep a planning calendar handy either on your computer or PDA or in hardcopy close to your telephone and computer so it can be updated as your schedule changes.

Use ergonomics (the science of designing the job, equipment and workplace to fit the worker) to make sure your workstation is comfortable and allows you to do the job efficiently. The computer monitor should be directly in front of your face to put your body in a neutral position. The keyboard should be placed so the forearms are parallel to the thighs when your feet are flat on the floor. The chair should be adjusted to maintain appropriate alignment with the monitor and keyboard with feet flat on the floor. The mouse should be located on right side if you are right handed and on the left side if you are left handed. If you use a document holder, place it on the opposite side of the computer from the mouse.

Put items you use the most frequently near the workstation. These may include telephone, fax machine, printer, scanner, stapler, resource books, or editing tools.

If your equipment is placed to minimize physical strain and optimize convenient access to the things you use most often, you will be less likely to rearrange items and pull work to other areas of the house. Comfort and convenience will help you maintain an organized space.

Beverly & Kristen

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