An Easy-to-Keep Resolution for Better Health

Researchers tell us that some of the most popular New Year’s resolutions deal with living a healthier lifestyle. Many of us resolve to quit smoking, lose weight, eat a healthier diet, or exercise more. I have made all of those resolutions and kept at least one of them. They are hard to keep on a long-term basis.

There is one health-related resolution that is a little easier and can be just as important in helping achieve better health. It is to put together a personal health record that includes all the medication you take, all the doctors you see and all the tests you have had. This important document can help you get better treatment when you seek health care in routine and emergency situations.

While you are going through last year’s receipts for preparing your tax documents, make copies of medical information for a folder that can serve as the basis of your personal health record. A good resource for determining what documents and information to include in you record is www.MyPHR.com. Be sure to check out my guest blog when you are there.

Beverly & Kristen
www.KeyTransitions.net

Real World Resolve

Many of us have made our New Year’s Resolutions. And many of us have already fallen a little short of keeping them. Whether the goal is to eat a healthier diet (that surely excludes leftovers and lattes) or go to church every Sunday (that surely did not include Sundays when the temperature is below freezing), us mortals have to feel the benefit to stay on track.

Psychologists tell us that to change habits we have to be able to identify the benefit to ourselves and change our behavior for at least thirty days. So here are a few things for folks who resolved to be more organized this year to think about.

Some benefits of being organized are:
You have more money in your pocket. You do not have to pay late fees for bills that got lost in the bottom of a pile of mail. You do not buy duplicate products because you cannot locate beauty supplies or toiletries. You do not waste food by letting expiration dates expire. You take better cares of coats and clothes and can locate them when you need to wear them instead of buying something new.

You are not ashamed to have someone in your home. That means less expensive entertainment, richer friendships, better relationships within your family, and a better feeling about yourself.

You have peace of mind because you know where important documents are located and have a plan for emergency preparedness.

You can enjoy the things you have more fully--no small thing in difficult times.

Once you have identified the benefit to yourself, write it down and post it in a spot where you will see it everyday. Then do something to achieve that goal every day for thirty days. It can be hanging up you coat when you come in the door, then putting your clothes away or in the laundry when you undress, then putting laundry away the same day it is done. It might be getting a basket to hold all the mail, then going through the mail nightly, then paying bills every week. The important thing is to do something to reach the goal every day. If you miss a day, don’t give up. Start over the next day, until you have thirty consecutive days and can see the results.

Help reinforce your resolve by telling a friend or calling a professional organizer for support. A little bit of organization can make life a lot easier. That is a good goal for 2010.

Beverly & Kristen
www.KeyTransitions.net

Keys to a Happy Holiday

Thanksgiving Day has come and Christmas, Hanukah and Kwanza are not far behind.

Here are our suggestions for Keys to a happy holiday:

• Keep it simple. There is enough stress without complicating matters. Simple plans are best.
• Enjoy special moments. Don’t get so caught up in preparation that you neglect to enjoy the present and the presence of those you love.
• Yield to the inevitable. Stuff happens. If you can’t change it, just deal with it and move on.
• Save some time for yourself. Give yourself a break and do something just for you. You will feel less harried and overwhelmed.
  
  Have a happy holiday!
  
  Beverly and Kristen
  www.KeyTransitions.net

RESOLVE TO MAKE YOURSELF HAPPY

The National Association of Professional Organizers designates January as Get Organized Month. Getting organized is the third most common type of New Year’s resolution, ranking right behind resolutions that deal with better health and better finances.

In our experience, people who successfully get organized and stay organized do it for themselves. Many times we hear: “ I would really be happy if I could have somebody over and not be embarrassed”, “I would really be happy if I could walk in my closet and have a clue what is in there”, “I would really be happy if I could manage my mail and get my bills paid on time.”

These folks know that the clutter in their lives is a problem and they would be happier without it.

That is a good start. Once they decided what would make them happy, they set about to achieve the improvement. They called us to help them plan and execute a strategy to make it happen.

Everyone does not need a professional organizer to get organized. Everyone does need a personal goal and a plan to reach it. It is easier to keep your goal to get organized if it meets your personal need and is not done to please someone else. It is easier to stay organized if your system is personalized for your style and needs. It does not have to be complicated. It doesn’t even have to be pretty, if that is not important to you. It just has to work for you.

So when you make your resolution to get organized, make a “happiness statement”. For instance, “It would really make me happy to have all the pet stuff organized so I can quickly take care of the dogs when I get home from work”. Then execute your plan for organizing the pet supplies and celebrate your accomplishment. Keep it organized for a month and it will most likely stay that way.

Then you can make yourself happy with another goal.

This gives a whole new meaning to “Have a happy New Year!”

Beverly & Kristen
www.KeyTransitions.net

Christmas Clean-up

This is the week most folks pack away their Christmas decorations and find a place for the Christmas gifts. In with the new crockpot; out with the old.

Here are a few suggestions to help you start the New Year with a little less clutter.

Throw away damaged ornaments, burned out bulbs and wreaths that looked bad this Christmas and will look worse next year. You will waste energy packing them and take up space you could use for other things. Don’t listen to that little voice that lists all the crafty things you will be able to do with the rejects unless you ACTUALLY do those crafty things and do not have other boxes of damaged goods waiting for your creative talents to flourish.

If you received a gift that doesn’t fit your body or your style, decide what to do with it now. Don’t stick in the closet or stuff it in a drawer just to get it out of the way. Return it, sell it, donate it or start a re-gifting box, if you are so inclined. Make the decision and act on it.

If you receive something new to replace older or outgrown possessions, find a home for the older items. Charitable organizations are grateful for winter apparel, used pots and pans, and even crockpots. Mine will be going to a local church that runs a soup kitchen.

If you discover that your closet is getting too full or your jewelry box can't hold one more pair of earrings, consider getting rid of your least favorite thing. A crowded closet or drawer is much harder to maintain than one where everything fits comfortably.

The key is to do it now. Make a decision while you are dealing with the item and carry out your decision. It is a very effective way to stem the accumulation of clutter and to maintain an organized space. What a great way to end the year!

Beverly & Kristen
www.KeyTransitions.net

READY FOR THE HOLIDAYS

Ready or not, here they come! The Holidays are here. Chanukah has begun, Christmas arrives in a few days and the New Year will be here right after that. If you are one of the lucky ones who have everything done and you are just hanging around waiting to welcome guests and attend the gatherings, good for you! If you are like most of the rest of us, and still have a few things left to do, take a deep breath and decide what is important.

Priority setting is a fundamental tool for getting organized and staying organized. Knowing what is essential to accomplish keeps us focused and on task. To use this tool to maintain calm during the holidays, get a piece of paper or index card and write down the five most important things for you to accomplish. It might be prepare dinner, pick up Aunt Tilly at the airport, help Santa build a toy. At the top of that list put “Enjoy the festivities.” Once you have established these priorities avoid the traps that will keep you from accomplishing them.

Don’t get distracted by other urgent tasks. They might be important, but they are not the MOST important. Take care of the priorities first.

Don’t let others change your priorities to meet their own goals. You want to be helpful, but not at the risk of not getting done what you need to get done.

Don’t be afraid to change your priorities as you evaluate new things that develop. The difference is that YOU are the one deciding what is important to you.

Don’t pick up the slack for other’s responsibilities. It is a sure way to end up harried and resentful that you shortchanged your own priorities.

Refer back often to priority number one, “Enjoy the festivities.” Everything doesn’t have to be perfect. The ultimate goal is to experience the love and joy that the season brings.

Happy holidays!

Beverly & Kristen
www.KeyTransitions.net

Resolutions Are About Change

You resolved to get organized in 2008. It was New Year’s Eve and everything seemed possible. You have looked at every program on organizing that cable television offers. You have surfed the Internet for expert advice and you have bought books on organizing. Now it is weeks later and you haven’t gotten started. What’s the problem? You have the knowledge, so it is money, time, motivation or vision.

Money is really no excuse, so let’s just get that out of the way. There are creative, inexpensive ways to get organized that cost little or nothing. Some of our favorite organizing tools cost a dollar. There are also many items that already sit in closets and drawers that can be used to create an organized system. Boxes, baskets, crates, paper and plastic bags can be used to compartmentalize items for better access. Just organize within your financial means. Fancy can come later.

The problem of not enough time is a little harder to overcome. Time is limited so you have to eliminate some activity to make time to organize, or you have to become more efficient in using the time you have. Eureka! Isn’t that why you resolved to get organized? So you could be more productive and have more time? No more searching for hours for that important paper that you need. No more missing deadlines for project submissions or paying bills. No more desperate mornings trying to find something to wear and settling for whatever doesn’t need ironing. So setting aside time to organize is an investment that collects dividends of more time. You just have to get motivated to do it.

Lack of motivation is one of the hardest problems to overcome. You may be comfortable with your mess. If you are successful and happy, you may be wary of a change. You may not look forward to having to deal with family members and housemates to maintain a new system. You may suspect that you will fail. There are many theories of change and how to overcome resistance to it. There are too many to go into here, but you may enjoy looking at writings by Kurt Lewin, Tannenbaum and Hanna. or Beckhard and Gleicher

One of our favorite models for personal change is the ADKAR model by Prosci, which outlines the building blocks that individuals must have to be motivated to change
1. Awareness – of why the change is needed
2. Desire – to support and participate in the change
3. Knowledge – of how to change
4. Ability – to implement new skills and behaviors
5. Reinforcement – to sustain the change

You are aware you need to get organized and you want to do it; you made a resolution. You have obtained knowledge about how to change. So the question is do you have the ability to make the change.

We find that many of our clients do not have the ability to envision a system that will work for them and will fit within the time and financial resources that they can devote to getting organized. This is what most frequently keeps them from getting started. If this is the problem, try thinking small. Instead of asking “How do I organize may closet?” ask “How can I get my belts off the closet floor and make them easily accessible?” Small steps that result is small successes are powerful reinforcers for continued movement toward the larger goal.

Sometimes you just have to ask for help. Talk it over with a friend who is successful at organizing or call a professional who will work with you to develop a vision and a plan for achieving it

You may also have physical limitations that interfere with getting the job done, or time commitments that cannot be altered. These are other circumstances in which help from friends or a professional organizer is a good way to achieve your goal.

Resolutions are good things. They help us target personal goals to improve our lives. Keeping the resolution is a matter of finding ways that work for us to implement the change and make it part of our daily lives. Good luck!

As the Cableguy says “get’er done”

Beverly & Kristen
www.KeyTransitions.net

Get Organized for the New Year

Well, another year is at its end and it is time to think about what we will do differently in 2008.

If you have been following our blog, you may remember that I do not make resolutions; I make promises to myself. Last year my promise was to drink more water. I was successful in doing that and lost a few pounds in the process. This year I will promise to get at least 7-8 hours of sleep each night, something I cannot remember achieving in my lifetime. I have discovered recently that I do function better with adequate rest and the clincher was when I heard that insufficient sleep causes weight gain. I wonder if I sleep more, if I could eat more without getting fat. No such luck!

What does all this have to do with getting organized? Drinking more water was about setting a measurable goal and creating a schedule for achieving it. That is a basic step in completing any project you undertake whether it is cleaning out a garage or organizing your underwear.

Getting more sleep is about time management. I do not plan to stop doing anything I am currently doing to find that extra hour or two of sleep. So I have to be more efficient in the use of my time. Gaining time to do the things that are important to you is one of the great benefits of improving organization.

January has been declared “Get Organized Month”. Pick a project that helps you improve your organization and find some time to do the things that matter.

Beverly & Kristen
www.KeyTransitions.net